5 Reports Every Business Owner Should Review On A Regular Basis

financial reports

In the dynamic world of business, the road to success is paved with well-informed decisions, a clear understanding of financial health, and a proactive approach to management. Without a clear view of where you stand financially, navigating the challenging terrain of the business landscape becomes a shot in the dark. Financial reports are really going to help you in this journey, providing insights to strategise, optimise, and grow.

At Joanna Bookkeeping, we understand the importance of financial reports, and we’re committed to helping business owners like you navigate every step of the process, ensuring a smooth journey from day one and beyond. Book a free consultation with us and discover how we’re helping ambitious SMEs in Oxford maximise their potential by providing effective accounting and bookkeeping services.

Not based in Oxford? No problem! We’re fully digital and support businesses from all over the UK.

Let’s take a deep dive into five pivotal financial reports that every business owner should review on a regular basis…

1. Profit and Loss (P&L) Statement

What it is: Often termed as the Income Statement, the P&L Statement provides a comprehensive overview of your company’s revenues and expenses over a defined period. From operational and production costs to sales revenue and overheads, this report breaks down where money is coming in and going out.

Why review regularly: A P&L Statement provides invaluable insights into the profitability of your business operations. By regularly monitoring this, businesses can pinpoint revenue streams, identify costly expenditures, and adapt strategies accordingly. Over time, trends may emerge, perhaps indicating seasonal sales peaks or highlighting increased material costs, enabling more precise forecasting and budgeting.

2. Balance Sheet

What it is: Offering a snapshot of a company’s financial position, the Balance Sheet delineates assets, liabilities, and shareholder equity at a specific point in time. It portrays a company’s net worth and provides a broader understanding of its financial foundation.

Why review regularly: This document aids business owners in understanding their company’s net value. By tracking the relationship between assets and liabilities, companies can ensure they aren’t over-leveraged, maintain strong equity positions, and bolster investor or lender confidence in the business’s stability. The information from the balance sheet is also needed for monitoring some crucial financial ratios in your business, so make sure you look at this report on a regular basis!

3. Cash Flow Statement

What it is: This critical financial report details how funds move in and out of your business. It systematically categorises cash activities into operating (day-to-day business), investing (asset acquisition or sale), and financing (loans or equity actions). It’s different to your P&L Statement as it’s looking strictly at the cash movements.

Why review regularly: Cash is the lifeblood of any business. A healthy cash flow ensures the business can meet its obligations, from payroll to inventory purchases. Regular reviews help identify periods of cash strain or surplus, guiding effective capital management strategies. Moreover, it aids in identifying how your operational strategies translate to cash generation.

Let’s grow your business together

Want to get the most out of the financial reports to grow your business?

Our accountants can help you navigate through financial reporting and other accounting and tax areas.

4. Accounts Receivable

What it is: An overview of outstanding invoices, the Accounts Receivable report shows money due to the business from clients or customers. You can also come across a term Aged Debtors Report.

Why review regularly: Liquid cash might be the heart of a business, but Accounts Receivable is the pulse. Regularly reviewing this ensures you’re aware of pending payments, allowing proactive measures with clients who delay payments. Effective management here ensures consistent cash flow, which is critical for operational continuity.

5. Accounts Payable

What it is: Representing the flip side of Accounts Receivable, this financial report showcases what the business owes. It details upcoming bills, outlining liabilities to suppliers and other creditors. Sometimes also referred to as Aged Creditors report.

Why review regularly: A keen eye on payables ensures timely payments, solidifying trust with suppliers. Additionally, understanding your outflows is critical in managing operational expenses, planning investments, and ensuring there’s no unnecessary strain on cash reserves.

Financial reports aren’t just pages of numbers; they tell your business’s story. And like any narrative, its twists and turns can offer lessons, indicate challenges, and highlight successes.

Joanna Bookkeeping is dedicated to assisting businesses in understanding and leveraging these insights. As partners in your financial journey, we aim to demystify these documents, ensuring you have the tools and understanding to guide your enterprise toward success.

Don’t navigate the complexities of financial reporting alone. Book a call with Joanna Bookkeeping for comprehensive support, tailored insights, and strategies built on experience. Get in touch with our dedicated Oxford team and let’s drive your business with confidence.

Joanna Bookkeeping logo

Your Accountant in Oxford

Oxford Office

Joanna Bookkeeping
The Wheelhouse Angel Court
First Floor, Angel Court
81 St Clements St



01865 591952