Why You Shouldn't Raise Your Invoices in Word

Increased Risk of Mistakes – Invoicing in Word leads to a higher likelihood of errors such as incorrect invoice numbers, duplications, outdated dates, or even incorrect amounts. Manually updating each invoice increases the chance of human error, which can lead to disputes with clients and delayed payments.

Lack of Security – Documents created in Word are easy to manipulate. This lack of security can be a significant issue if invoices are altered after issuance, whether intentionally or accidentally, leading to financial discrepancies and potential losses.

Time-Consuming Management – Using Word for your invoices often means manually tracking which invoice number was last used and deciding what number should come next. This process is not only prone to errors but also time-consuming, diverting valuable time away from core business activities.

Difficulty in Allocating Payments – When invoices are managed manually through Word and a basic filing system, it’s challenging to track which invoices have been paid and which haven’t. Relying on a system of subfolders in your computer or email to manage paid and unpaid invoices is unreliable and can lead to important documents being misplaced or accidentally moved.

Poor Control Over Overdue Invoices – Without a more advanced system, managing and following up on overdue invoices becomes a cumbersome task. This can result in significant revenue loss, as tracking down who to chase for payment and for which invoices becomes an administrative nightmare.